Planning a wedding or special event involves a lot of moving pieces, and partnering with the right rental company can make all the difference. At Bright Event Rentals, we’ve been helping clients turn their event visions into unforgettable experiences since 2013. From teaspoons to tents, we offer everything you need to design a seamless, stylish celebration.

Whether you're a couple planning your big day or a planner curating a dream setup, here are our top tips for getting the most out of your rental experience:

1. Start Early

Rental inventory, especially popular items like specialty chairs, bars, or tents, can book up fast. Starting the conversation early ensures you’ll have access to the best selection and plenty of time to refine your design. Ready to start exploring? Contact us today to schedule your design consultation in one of our stunning showrooms.

2. Share Your Vision (and Your Venue Details)

Your rental partner is there to help bring your ideas to life. Sharing mood boards, inspiration photos, and venue information helps us recommend the right pieces and ensure everything fits both your aesthetic and your space. Haven’t started your designs, yet? Make sure to check out our Design Center to create your own vision boards.

3. Ask for a Site Visit or CAD Layout

Not sure how everything will come together on-site? Bright offers site visits and CAD-generated floor plans to help create a personalized and unique event. These are incredibly helpful for mapping out flow, sizing, and how to make the most of your venue.

4. Think Beyond the Basics

While tables and chairs are essential, it’s the design-driven elements like statement lounge pieces, custom bars, ambient lighting, or upgraded tabletops that elevate your event. A few key details can make a big impact. Shop Our Rental Catalog

5. Understand Delivery & Pickup Logistics

Confirm delivery times, setup support, and pickup windows well in advance. Knowing what to expect helps avoid last-minute surprises and keeps your day-of timeline running smoothly. Bright offers a one-of-a-kind delivery app to track and receive notifications about on-site coordination. Never miss a beat with the Bright App.

6. Trust the Experts

Rental professionals have seen it all: windy rooftops, remote vineyards, pop-up kitchens, and high-traffic festivals. Trust their guidance when it comes to what works best for your venue, budget, and goals.

7. Ask About Customization Options

Want a branded bar, custom draping, or a unique flooring experience? Bright offers fabrication services for one-of-a-kind designs. If you can dream it, we may be able to build it. Get Inspired with Real Events

8. Confirm All Quantities & Specifications

Review your final order carefully before signing off. Double-check quantities, dimensions, linen sizes, and specific finishes to ensure every detail is accurate, right down to the number of teaspoons!

9. Consider Weather and Backup Plans

Outdoor weddings are magical, but unpredictable. Talk to your rental team about tenting, climate control, flooring, and other backup solutions that can save the day if Mother Nature has other plans. Explore Tenting and Draping Today!

10. Keep the Communication Flowing

Clear communication is key. Whether you’re working through a planner or coordinating directly, be sure to share final guest counts, venue access info, and schedule changes as early as possible.

The Bottom Line:

Your event rental company is more than just a vendor, they're a creative partner and logistical lifeline. By starting early, sharing your vision, and leaning on their expertise, you’ll be set up for a beautifully executed event from start to finish.

Have questions or want to chat about your next event? Get in touch with us at Bright Event Rentals. We’re here to help you bring your dream day to life.